Want Your Colleague to Answer Your Email? Don’t Use These Phrases

iStock
iStock

Email can be a godsend for getting things done at the office, but it can also be a huge pain. Sorting through and responding to emails eats up a huge chunk of many office workers’ days, and many of the messages may feel more annoying than useful. If you want to make sure your coworkers don’t roll their eyes when they see another one of your emails, there are a few overused phrases you want to avoid, according to a new poll from Adobe spotted by The Guardian.

Adobe’s annual consumer email survey recruited more than 1000 white-collar workers with smartphones, asking them how they use email for both work and their personal life, including how often they check their inboxes, how they feel about the messages they get, and how they prefer to communicate at the office. The survey found that participants spent an average of 3.1 hours a week checking their work email. And it seems some phrases really turn those workers off.

When asked to name the most annoying phrase to read in an email, 25 percent of participants said “Not sure if you saw my last email” enraged them most. That was followed by phrases like “per my last email,” “per our conversation,” and “any update on this?” Apparently, people really don’t like follow-up emails. Some of the other phrases that turned people off included “sorry for the double email,” “please advise,” “as previously stated,” “as discussed,” and “re-attaching for convenience.”

The takeaway seems to be that there’s no passive aggressive email follow-up that won’t annoy the recipient. If someone hasn’t responded to your email yet, it’s probably because they don’t want to, not because they didn’t see your last message. This echoes previous findings on how people read into professional emails. HR professionals interviewed by Glassdoor, for instance, also included “as per my last email” as an example of an unprofessional email message. “It’s passive aggressive and a very thinly-veiled attempt at passing blame for a project that has stalled,” as Jon Brodsky of Finder.com told the site.

This is just the latest survey to find that how you phrase your emails really does matter. Interviewees also recommended nixing tentative filler language like “no worries if not” from work emails. If you want to get ahead, it’s better to be assertive, clear, and direct in your emails, not passive aggressive and wishy-washy.

Oh, and if you’re emailing someone you don’t know, please don’t pull the “to whom it may concern” trick. According to etiquette experts, it comes off as far too formal and impersonal. You don’t want to veer too far toward the informal and launch into a “Yo!”, but you can go ahead and stick to “Hi, [name].”

[h/t The Guardian]

10 Reusable Gifts for Your Eco-Friendliest Friend

Disposable tea bags can't compete with this pla-tea-pus and his friends.
Disposable tea bags can't compete with this pla-tea-pus and his friends.
DecorChic/Amazon

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By this point, your eco-friendly pal probably has a reusable water bottle that accompanies them everywhere and some sturdy grocery totes that keep their plastic-bag count below par. Here are 10 other sustainable gift ideas that’ll help them in their conservation efforts.

1. Reusable Produce Bags; $13

No more staticky plastic bags.Naturally Sensible/Amazon

The complimentary plastic produce bags in grocery stores aren’t great, but neither is having all your spherical fruits and vegetables roll pell-mell down the checkout conveyor belt. Enter the perfect alternative: mesh bags that are nylon, lightweight, and even machine-washable.

Buy it: Amazon

2. Animal Tea Infusers; $16

Nothing like afternoon tea with your tiny animal friends.DecorChic/Amazon

Saying goodbye to disposable tea bags calls for a quality tea diffuser, and there’s really no reason why it shouldn’t be shaped like an adorable animal. This “ParTEA Pack” includes a hippo, platypus, otter, cat, and owl, which can all hang over the edge of a glass or mug. (In other words, you won’t have to fish them out with your fingers or dirty a spoon when your loose leaf is done steeping.)

Buy it: Amazon

3. Rocketbook Smart Notebook; $25

Typing your notes on a tablet or laptop might save trees, but it doesn’t quite capture the feeling of writing on paper with a regular pen. The Rocketbook, on the other hand, does. After you’re finished filling a page with sketches, musings, or whatever else, you scan it into the Rocketbook app with your smartphone, wipe it clean with the microfiber cloth, and start again. This one also comes with a compatible pen, but any PILOT FriXion pens will do.

Buy it: Amazon

4. Food Huggers; $13

"I'm a hugger!"Food Huggers/Amazon

It’s hard to compete with the convenience of plastic wrap or tin foil when it comes to covering the exposed end of a piece of produce or an open tin can—and keeping those leftovers in food storage containers can take up valuable space in the fridge. This set of five silicone Food Huggers stretch to fit over a wide range of circular goods, from a lidless jar to half a lemon.

Buy it: Amazon

5. Swiffer Mop Pads; $15

For floors that'll shine like the top of the Chrysler Building.Turbo Microfiber/Amazon

Swiffers may be much less unwieldy than regular mops, but the disposable pads present a problem to anyone who likes to keep their trash output to a minimum. These machine-washable pads fasten to the bottom of any Swiffer WetJet, and the thick microfiber will trap dirt and dust instead of pushing it into corners. Each pad lasts for at least 100 uses, so you’d be saving your eco-friendly friend quite a bit of money, too.

Buy it: Amazon

6. SodaStream for Sparkling Water; $69

A fondness for fizzy over flat water doesn’t have to mean buying it bottled. Not only does the SodaStream let you make seltzer at home, but it’s also small enough that it won’t take up too much precious counter space. SodaStream also sells flavor drops to give your home-brewed beverage even more flair—this pack from Amazon ($25) includes mango, orange, raspberry, lemon, and lime.

Buy it: Amazon

7. Washable Lint Roller; $13

Roller dirty.iLifeTech/Amazon

There’s a good chance that anyone with a pet (or just an intense dislike for lint) has lint-rolled their way through countless sticky sheets. iLifeTech’s reusable roller boasts “the power of glue,” which doesn’t wear off even after you’ve washed it. Each one also comes with a 3-inch travel-sized version, so you can stay fuzz-free on the go.

Buy it: Amazon

8. Countertop Compost Bin; $23

Like a tiny Tin Man for your table.Epica/Amazon

Even if you keep a compost pile in your own backyard, it doesn’t make sense to dash outside every time you need to dump a food scrap. A countertop compost bin can come in handy, especially if it kills odors and blends in with your decor. This 1.3-gallon pail does both. It’s made of stainless steel—which matches just about everything—and contains an activated-charcoal filter that prevents rancid peels and juices from stinking up your kitchen.

Buy it: Amazon

9. Fabric-Softening Dryer Balls; $17

Also great for learning how to juggle without breaking anything.Smart Sheep

Nobody likes starchy, scratchy clothes, but some people might like blowing through bottles of fabric softener and boxes of dryer sheets even less. Smart Sheep is here to offer a solution: wool dryer balls. Not only do they last for more than 1000 loads, they also dry your laundry faster. And since they don’t contain any chemicals, fragrances, or synthetic materials, they’re a doubly great option for people with allergies and/or sensitive skin.

Buy it: Amazon

10. Rechargeable Batteries; $40

Say goodbye to loose batteries in your junk drawer.eneloop/Amazon

While plenty of devices are rechargeable themselves, others still require batteries to buzz, whir, and change the TV channel—so it’s good to have some rechargeable batteries on hand. In addition to AA batteries, AAA batteries, and a charger, this case from Panasonic comes with tiny canisters that function as C and D batteries when you slip the smaller batteries into them.

Buy it: Amazon

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The Reusable Rocketbook Smart Notebook Is the Ultimate Recycling Move

StackCommerce/Rocketbook
StackCommerce/Rocketbook

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You may be conscientious of your environmental footprint, but some habits are tough to change, like transitioning from writing notes on paper to typing notes and saving trees. There’s just something about physically writing with a pen and paper that’s fulfilling, engages your memory, and just feels right. You can keep jotting without the guilt on this smart reusable notebook from Rocketbook that translates all of your written text to your favorite cloud services so you can recycle the pages to use again and again.

Once you start using cloud storage for notes, it’ll be hard to go back. You’ll have every song lyric, appointment, and list of directions you jot down anywhere you have internet access (which is basically everywhere these days). The set comes with 42 pages for various uses, like calendars and to-do lists that wipe clean with a damp cloth to reuse after you save your notes to the cloud.

One of the reasons it’s hard to ditch traditional pen and paper is the feeling of your favorite writing utensil gliding on the page. This set comes with a FriXion pen that writes smoothly on the synthetic paper just like the old-fashioned way—except you can’t misplace or ruin these notes in a shuffle or coffee spill since everything will be stored digitally. It’s better for the environment and kind of like an insurance plan on your personal thoughts and notes.

For a limited time, you can replace all of your archaic and environmentally wasteful notebooks with one easy set. Score the Rocketbook Fusion Executive book in black, the Rocketbook Mini in black, two FriXion pens, and two microfiber cloths for wiping with a 12 percent discount. You’ll get unlimited paper from the sleek large and small black notebooks for just $44.

Prices subject to change.

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