7 Expert-Approved Ways to Write a Better To-Do List

iStock.com/Cn0ra
iStock.com/Cn0ra

When feeling overwhelmed by the mountain of tasks ahead of you, sit down, take a breath, and write a to-do list. This isn’t just a sneaky form of procrastination: Studies have shown that we’re more likely to achieve our goals when we commit them to paper. If you really want to make the most of your planning time, ditch the old-school bullet format. These expert-backed strategies will help you confront your deadlines with confidence.

1. TIME-BLOCKING

On a traditional to-do list, obligations that take hours to complete appear alongside tasks that last a few minutes. Without time-blocking, it can be hard to tell them apart. Fast Company defines time-blocking as assigning individual tasks to manageable time slots. So instead of writing out everything on your plate for the day and hoping you have enough time to tackle it all, this approach lets you set realistic goals for yourself one task at a time.

2. IF/THEN LISTS

To-do lists are inherently optimistic. By writing something down, you’re betting that you’ll have the time and energy to make it happen. But sometimes life gets in the way of your fine-tuned plans. One strategy for setting reasonable goals without selling yourself short is to make two lists: one for high-energy days and another for days when you struggle to roll out of bed. According to blogger and Bullet Journal enthusiast Kara Benz, both lists should follow an “if/then” model. An entry on the first list, for example, might read, “If I have a lot of energy, then I will take a walk at lunch.” The second list should feature more mindless tasks like cleaning out your inbox, organizing your desk, or even setting aside time for a power nap.

3. EISENHOWER MATRIX

Michele Debczak

President Dwight Eisenhower once said, "I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent." Someone found a way to turn this maddening statement into a rather useful prioritization system. Plugging your to-do list into an Eisenhower Matrix breaks it into four categories. The first box, filled with items that are both urgent and important, is to be tackled immediately. The second set, labeled important but not urgent, can be scheduled for a later time. Tasks deemed urgent but not important can be delegated to others if possible, and entries that are neither urgent nor important should be crossed off the list altogether.

4. DRAWING

Many people use their own special shorthand when writing to-do lists—which is fine as long as they can decipher it hours later. If you’ve ever had trouble decoding the notes you write to yourself, consider doodling quick images to get your message across. One study found that words are more likely to stick in our memories if we draw pictures of them instead of writing them down. This is likely because drawing takes up more mental facilities (visualization, analysis, motor skills) than language alone. So not only does creating a visual to-do list help you memorize tasks, it also forces you to think them through ahead of time.

5. ONE-THREE-FIVE LIST

Instead of organizing entries by time or urgency, a one-three-five list looks at the size of the tasks at hand. Start by identifying the biggest job of the day—that goes in the number one slot. From there, pick three smaller, but still important tasks to fill out the middle of your list. Finish it off with five small items you’ll be able to take care of quickly. COO and co-founder of The Muse Alex Cavoulacos is a notable fan of this method. She wrote for her website, “Planning ahead like this also means you'll be able to have more informed conversations with your manager when he or she drops something new on you that needs to be done right away—as well as the tools to re-prioritize your other work.” So while it may be impossible to stick with what’s on the list every day, it doesn’t hurt to have it as a guideline.

6. KANBAN BOARD

Jeff.lasovski via Wikimedia Commons // CC BY-SA 3.0

Like a calendar, a Kanban board helps you keep your day organized by visualizing the tasks ahead. Kanban was popularized as a scheduling strategy for manufacturing plants, but as productivity experts Jim Benson and Tonianne DeMaria Barry write in their book Personal Kanban: Mapping Work | Navigating Life, it works on an individual level as well.

Start by finding a board. It can be a tool on your computer, a white board covered in Post-its, or a few columns of index cards on your desk. The important thing to remember is that any task you write down won’t stay in the same spot for long. After filling out the three columns—"To-Do," "Doing," and "Done"—jump into the items in your “Doing” section. Any items you complete should be relocated to the "Done" column, and any items you start from the "To-Do" section should move to under "Doing." Ideally the board should be situated in a spot that’s easy to glance at throughout the day. That way you can easily visualize your progress.

7. COULD-DO LIST

Sam Bennett likes to be realistic when planning out her day. Instead of writing a to-do list, the author of Get It Done: From Procrastination to Creative Genius in 15 Minutes A Day takes the pressure off by creating a "could-do" list. In order to weigh the importance of her optional tasks, she plugs them into a worksheet. She suggests reserving columns for tasks, time (how long each task will take), expense (if any), inclination (how appealing the task is on a scale of one to 10), and the return on your investment (also scaled one to 10). Based on those metrics, it should be easy to see which items take priority—and if you don’t have time to get to everything, it’s not the end of the world.

This story originally ran in 2017.

10 LEGO Sets For Every Type of LEGO Builder 

Amazon
Amazon

This article contains affiliate links to products selected by our editors. Mental Floss may receive a commission for purchases made through these links.

If you’re looking for a timeless gift to give this holiday season, look no further than a LEGO set. With kits that cater to a wide age range—from toddlers fine-tuning their motor skills to adults looking for a more engaged way to relax—there’s a LEGO set out there for everyone. We’ve rounded up some of our favorite sets on Amazon to help you find the LEGO box that will make your loved one smile this year. If you end up getting one for yourself too, don’t worry: we won’t tell.

1. Classic Large Creative Gift Box; $44

Amazon

You can never go wrong with a classic. This 790-piece box contains dozens of types of colored bricks so builders of any age can let their inner architect shine. With toy windows, doors, tires, and tire rims included in addition to traditional bricks, the building possibilities are truly endless. The bricks are compatible with all LEGO construction sets, so builders have the option of creating their own world or building a new addition onto an existing set.

Buy it: Amazon

2. Harry Potter Hogwarts Express; $64

Amazon

Experience the magic of Hogwarts with this buildable Hogwarts Express box. The Prisoner Of Azkaban-inspired kit not only features Hogwarts's signature mode of transportation, but also Platform 9 ¾, a railway bridge, and some of your favorite Harry Potter characters. Once the train is built, the sides and roof can be removed for play within the cars. There is a Dementor on board … but after a few spells cast by Harry and Lupin, the only ride he’ll take is a trip to the naughty list.

Buy it: Amazon

3. Star Wars Battle of Hoth; $160

Amazon

Star Wars fans can go into battle—and rewrite the course of history—by recreating a terrifying AT-AT Walker from the Battle of Hoth. Complete with 1267 pieces to make this a fun challenge for ages 10 and up, the Walker has elements like spring-loaded shooters, a cockpit, and foldout panels to reveal its deadly inner workings. But never fear: Even though the situation might look dire, Luke Skywalker and his thermal detonator are ready to save the day.

Buy it: Amazon

4. Super Mario Adventures Starter Course; $60

Amazon

Kids can play Super Mario in 3D with LEGO’s interactive set. After constructing one of the courses, young designers can turn on the electronic Mario figurine to get started. Mario’s built-in color sensors and LCD screens allow him to express more than 100 different reactions as he travels through the course. He’ll encounter obstacles, collect coins, and avoid Goomba and Bowser to the sound of the Mario soundtrack (played via an included speaker). This is a great gift for encouraging problem-solving and creativity in addition to gaming smarts.

Buy it: Amazon

5. Gingerbread House; $212

Amazon

Gingerbread houses are a great way to enjoy the holidays … but this expert-level kit takes cookie construction to a whole new level. The outside of the LEGO house rotates around to show the interior of a sweet gingerbread family’s home. Although the living room is the standout with its brick light fireplace, the house also has a kitchen, bedroom, bathroom, and outdoor furniture. A LEGO Christmas tree and presents can be laid out as the holidays draw closer, making this a seasonal treat you can enjoy with your family every year.

Buy it: Amazon

6. Elsa and Olaf’s Tea Party; $18

Amazon

LEGO isn’t just for big kids. Toddlers and preschoolers can start their LEGO journey early by constructing an adorable tea party with their favorite Frozen characters. As they set up Elsa and Olaf’s ice seats, house, and tea fixings, they’ll work on fine-motor, visual-spatial, and emotional skills. Building the set from scratch will enable them to put their own creative spin on a favorite movie, and will prepare them for building more complicated sets as they get older.

Buy it: Amazon

7. Collectible Art Set Building Kits; $120

Amazon

Why buy art when you can build it yourself? LEGO’s Beatles and Warhol Marilyn Monroe sets contain four options for LEGO art that can be built and displayed inside your home. Each kit comes with a downloadable soundtrack you can listen to while you build, turning your art experience into a relaxing one. Once you’re finished building your creation it can be exhibited within a LEGO brick frame, with the option to hang it or dismantle it to start on a new piece. If the 1960s aren’t your thing, check out these Sith and Iron Man options.

Buy it: Amazon

8. NASA Apollo Saturn V; $120

Amazon

The sky (or just the contents of your LEGO box) is the limit with LEGO’s Saturn V expert-level kit. Designed for ages 14 and up, this to-scale rocket includes three removable rocket stages, along with a command and service module, Lunar Lander, and more. Once the rocket is complete, two small astronaut figurines can plant a tiny American flag to mark a successful launch. The rocket comes with three stands so it can be displayed after completion, as well as a booklet for learning more about the Apollo moon missions.

Buy it: Amazon

9. The White House; $100

Amazon

Reconstruct the First Family’s home (and one of America’s most famous landmarks) by erecting this display model of the White House. The model, which can be split into three distinct sections, features the Executive Residence, the West Wing, and the East Wing of the complex. Plant lovers can keep an eye out for the colorful rose garden and Jacqueline Kennedy Garden, which flank the Executive Residence. If you’re unable to visit the White House anytime soon, this model is the next best thing.

Buy it: Amazon

10. Volkswagen Camper Van; $120

Amazon

Road trip lovers and camping fanatics alike will love this vintage-inspired camper. Based on the iconic 1962 VW vehicle, LEGO’s camper gets every detail right, from the trademark safari windshield on the outside to the foldable furniture inside. Small details, like a “Make LEGO Models, Not War” LEGO T-shirt and a detailed engine add an authentic touch to the piece. Whether you’re into old car mechanics or simply want to take a trip back in time, this LEGO car will take you on a journey you won’t soon forget.

Buy it: Amazon

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Hate Brown Apple Slices? Use This Simple Trick to Keep Them Fresh

Jessica Lewis, Unsplash
Jessica Lewis, Unsplash

Though they're perfectly safe to eat, brown apple slices aren't the most appealing-looking snack. If you love sliced apples but can't stand that fading color, eating them faster isn't your only option. All you need is a bowl of water and a bit of salt to keep your apples looking and tasting fresh and crisp long after you cut into them.

This trick for keeping apple slices from browning comes from Reader's Digest. Before picking up your knife, prepare a bowl of cold water. Stir in roughly half a teaspoon of salt for every cup of water and set the bowl aside until your apple slices are ready. Soak the slices for 10 minutes, drain them, and rinse them off to get rid of any excess salt. You can eat your apples right away or store them in a plastic bag or container for later. Either way, they should keep their appetizing white color for longer than they would without the saltwater soak.

Discoloration on an apple slice doesn't mean it's gone bad. When the enzymes inside an apple are exposed to air, they produce benzoquinone and melanins in a process called oxidation. This chemical reaction is behind your apple's rapid browning. Salt inhibits these enzymes, which slow down the oxidation process.

The saltwater trick is great for keeping apples looking fresh, but it only works if they've been sliced. Here's a tip for stopping your whole apples from going bad after bringing them home from the grocery store (or picking them straight from the tree).

[h/t Reader's Digest]