7 Smart Tips for Writing a Proper—and Professional—Thank You Note

iStock.com/JaniceRichard
iStock.com/JaniceRichard

Think a post-job interview thank you note has gone the way of calling cards and phone books? Think again. Especially in the digital age, a handwritten message is a nice gesture, and an easy way to stand out in a pool of equally qualified applicants. It’s as simple as this: Be yourself, write it down, and get it in the mail, pronto. Here’s how.

1. STOP WASTING TIME.

When it comes to thanking an interviewer or potential boss for their time, don’t drag your feet. “Shooting them a note quickly doesn’t look desperate or needy—it looks interested,” says etiquette expert Diane Gottsman, who runs The Protocol School of Texas, a firm that specializes in etiquette training for corporations, universities, and individuals.

Her policy? Send a quick email later that day, then write a handwritten note within 24 hours. “Often, we worry about doing too much or too little,” she says. “And when that happens, we freeze.” Avoid stagnation by adopting this two-pronged approach for all professional and networking interactions.

2. YES, YOU REALLY SHOULD SEND A HANDWRITTEN THANK YOU.

You might be thinking that snail mail is so 1995. But after your initial email (which you’ll send, ideally, before close of business the day of your interview), get ready to put pen to paper. “It’s just a little bit of effort,” says Gottsman. “But if you’re neck-and-neck with another candidate, this could set you apart.” 

3. BUT FIRST, MAKE LIKE GRADE SCHOOL AND WRITE A ROUGH DRAFT.

Before you bust out the stationery, gather your thoughts. Feel free to write a quick draft on the computer, but also take a piece of scratch paper and actually write the message out. Write slowly. Write legibly. Bonus points if you trace an outline of your stationery onto a piece of printer paper or a memo pad, so you’ll see how the note will fit in the space available.

4. KEEP THE NOTE PROMPT AND MAKE THESE THREE KEY POINTS.

Thank the interviewer for his or her time, reiterate your interest in the opening, and draw a connection between your experience and the role. This thank-you won’t be all that different from your initial email, says Gottsman: “It’s okay to be a little bit repetitive here. By the time the person receives this thank you, he or she might have met a handful of other candidates.”

Be yourself (your professional self, that is) and sincere—and don’t be afraid to show a little emotion or enthusiasm. “A hiring manager is looking for someone who’s competent, sure, but they’re also looking for someone who wants this job and plans to stay awhile,” she explains. Keep it short; if you’ve written more than six or so sentences, it’s too long. Open the note with “Dear” and close it with something simple, like “Sincerely" or “Best wishes.” This isn’t the place for a “Cheers” or a “Fingers crossed!”

5. PRACTICE MAKES PERFECT. (SO DOES PROOFREADING.)

More likely than not, your penmanship has … suffered a bit as you’ve gotten older. These days, you might hand-write (or scribble) only the grocery list. So if you need to, write that rough draft a few times to practice your spacing. Once you’ve penned the note on stationery (more on that below), give it a thorough check. “Nobody’s going to ding you for messy handwriting, as long as they can read it,” Gottsman says. Will someone else be able to tell the difference between an o and an a? Is everything spelled correctly? If you don’t trust yourself, snap a photo of your note and email or text it to a trusted friend for a once-over.

6. INVEST IN SOME REAL STATIONERY.

“It doesn’t have to be expensive,” Gottsman says. “Your cardstock just needs to feel high quality and look professional.” Contrary to popular belief, the card itself needn’t say the words “Thank You!” A better choice: Your initials or monogram, your name, or a small symbol or icon. Keep it simple.

7. PAY ATTENTION TO EVERY DETAIL.

“In correspondence like this, everything counts,” Gottsman says. “I might not mean to judge you based on the stamp you used. But if your stamp is from, say, a holiday that took place weeks ago, that won’t go unnoticed.” (Ditto if you meter the mail at your current office.) Center the addressee on the envelope and write the return address neatly, too. If you mess up, use a new envelope—don’t merely scratch it out. And make sure the stamp isn’t askew. “These might seem like little things, but when you’re trying to make a great impression, your thank you note is part of your professional image and cachet,” Gottsman explains. “Just like your tie, your blazer, or your portfolio.”

This article originally ran in 2016.

The 20 Best States for Singles

monkeybusinessimages, iStock via Getty Images
monkeybusinessimages, iStock via Getty Images

Being single on Valentine's Day means you don't have to worry about cards, gifts, or date ideas. But if you'd like to do something romantic on February 14, your chances of snagging a date in time may depend on where you live. WalletHub crunched the numbers to create a definitive list of the best states to be single and looking for love in America.

To come up with its rankings, the personal finance site analyzed numerous data points for each state, including the proportion of single adults, nightlife and entertainment opportunities, and economic factors like cost of living. Combined, these qualities paint of picture of where you're most likely to find, afford, and enjoy a date.

Florida secured the number one position with a total score of 69.21 out of 100. Though it comes in 33rd out of the 50 states for economics, it places third for dating opportunities and fourth for romance and fun, earning it the top slot. It's followed by California with a score of 67.41 and Texas with 66.77. You can check out the top 20 states below, and see how all 50 states ranked at WalletHub.

  1. Florida // 69.21
  1. California // 67.41
  1. Texas // 66.77
  1. New York // 65.29
  1. Pennsylvania // 64.61
  1. Ohio // 63.10
  1. Illinois // 62.61
  1. Wisconsin // 61.13
  1. Massachusetts // 59.11
  1. Michigan // 58.56
  1. Arizona // 57.22
  1. New Jersey // 56.71
  1. Georgia // 56.11
  1. Colorado // 56.01
  1. North Carolina // 55.58
  1. Minnesota // 55.42
  1. Virginia // 54.98
  1. Washington // 54.76
  1. Missouri // 54.29
  1. Nevada // 53.64

The world uses Valentine's Day to celebrate romance, but you can take it as an opportunity to embrace singledom in 2020. If that's your plan, here are some vintage tips for living alone to keep in mind.

Keep Your Food and Wine Fresh for Longer With These Vacuum Lids

Equilibric
Equilibric

Despite how carefully you try to store your leftovers, most plastic containers aren't airtight, and oxygen is often the culprit behind why food and wine lose their flavor or spoil so quickly. But Equilibric is looking to solve this issue with their Freshly! vacuum lids, which they say can keep food fresh for five times longer than standard plastic containers.

The company just launched a Kickstarter campaign for the Freshly!, which you can back starting at $69. With this pledge, you'll receive three lids of different sizes, a wine seal, and the handheld vacuum used to give your food a proper seal.

The product is easy to use: Simply put the lid on whichever container you wish to seal, attach the vacuum to the air valve, press the button on the vacuum, and your food is ready to store in a matter of seconds. When you’re ready to eat, open the air valve, remove the lid, and enjoy.

When air comes into contact with your food, it can promote the growth of both mold and bacteria. Similarly, when air comes into contact with your open bottle of wine, it can kick off a process called oxidation, which is why your vino can taste flat after it's been opened. But when you use a Freshly! lid, you’re storing your food or drink in "an oxygen-less environment."

The dishwasher-safe lids are universal, so they don’t need to perfectly match the dimensions of the container you are trying to seal. The largest size measures 10 inches in diameter and it's recommended for large salad bowls, pans, and skillets; the medium lid is 7.9 inches in diameter and is best for standard-sized bowls and lunchboxes; and the smallest lid is 5.7 inches in diameter and is recommended for cups.

Vacuum-seal lids for food
Equilibric

According to the campaign, Freshly! lids can keep dishes like cooked chicken fresh for up to 10 days, whereas it only keeps up to five days in regular plastic containers. On average, about 30 to 40 percent of food is thrown out in America, according to the USDA. So, not only will you keep leftovers longer, but the lids can help reduce your annual food waste.

This isn’t Equilibric’s first time making equipment that helps make life in the kitchen easier. They launched a Kickstarter campaign back in March 2019 for the balanced bowl-colander hybrid that helps cooks save time and water.

The campaign has already made more than $70,000, surpassing its original $7000 goal, but you can still help bring this project to life until February 23 by heading here.

Mental Floss has affiliate relationships with certain retailers and may receive a small percentage of any sale. But we choose all products independently and only get commission on items you buy and don't return, so we're only happy if you're happy. Thanks for helping us pay the bills!

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